KPC Seeks a Part Time Administrative Coordinator!

KPC seeks P/T Contract Administrative Coordinator for Youth funded initiative

Join our team!

• must be between the ages of 18-30
• must be a high school graduate
• must be a Canadian citizen or a landed immigrant

20 hours per week
$10 per hour or more based on experience 

Position start date February 2009 – 12-month contract
Application deadline is January 5, 2009

Please EMAIL resume as Microsoft Word attachment to
Subject line: PT Contract Administrative Coordinator

The Administrative Coordinator’s responsibilities include:

Primary Responsibilities:
a.    Maintain strong office systems, ensuring the responsible management of KPC;
b.    Execute day-to-day financial functions and work closely with book keeper;
c.    Manage KPC resources (rentals, drop-in hours etc) and provide logistical support to KPC programs and events.

a) Administrative
•    Manage and implement KPC database, membership and network through traditional (mail outs etc.) and web-based means (Facebook, KPC blog etc.)
•    Manage questions to KPC (email, phone etc), directing inquiries and interest to the appropriate sources;
•    Manage KPC filing system both electronic and paper, keeping it updated with all pertinent information;
•    Maintain copies of ALL necessary documents for grant applications (i.e. Financial statements, By-laws, Letters of Patent, etc);
•    Maintain office equipment such as printer, router, scanner, supplies etc; ensure all staff and membership is able to use equipment regularly.
•    Answering KPC Phone;
•    Maintain copies of KPC promotional materials; i.e. newsletter, info flyer, etc
•    Chair staff meetings, record action items and follow up with KPC staff
•    Develop, draft, and update documents for ‘Kapisanan bible’
b) Financial
•    Liaise with bookkeeper and Board Treasurer to ensure timely financial updates.
•    Pay monthly bills and handle incoming bills.
•    Track budgets and reporting documents for every grant awarded to KPC
•    Maintain effective invoicing system
•    Write cheques to be signed by ED
c) Office/Building Management
•    Manage the member Drop-in Program implementation and logistics along with Program Coordinator
•    Maintain and manage equipment and space rental bookings
•    Act as a logistician for all programs when needed and available

We are seeking a dynamic and committed young person with:

o    In-depth understanding of challenges facing youth in the Filipino-Canadian community
o    In-depth understanding of Filipino & Filipino-Canadian culture, experience, and struggles
o    Combination of education in a related field and/or equivalent life experience
o    A passion for empowering youth from an anti-oppression and anti-racist framework
o    Good working knowledge of Tagalog and/or other Filipino dialects an asset
o       Ability to manage program budgets and materials, and develop program resources
o    Good organizational and time-management skills; able to work under pressure and meet deadlines
o      Highly proficient with internet technologies, i.e. blogs, social networks
o      Some knowledge of Quickbooks (accounting software) an asset, though we are willing to train

Applicant must demonstrate the following skills:
o    analytical and problem solving skills
o    effective verbal, presentation and listening communications skills
o    effective written communications skills
o    computer skills including the ability to operate computerized accounting, spreadsheet, word-processing, graphics and/or website development programs at a highly proficient level
o    stress management skills
o    time management skills

~ by caromango on December 12, 2008.

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